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Each high school and junior high designates
one person to assign officials for their athletic contests. In many
cases, especially at the junior high level, it is the athletic director.
For some sports, schools utilize the services of an independent assigner
who will assign officials for a particular league or conference.
Therefore, it is recommended that beginning officials contact area
junior high and high school athletic directors introducing themselves as
a new official available for contests. Experienced officials can follow
the same process with area high school athletic directors and league
assigners. Names, addresses and telephone numbers of all member school's
athletic directors can be accessed by using the online member school
Sectional and District Tournament Assignments
Each of the OHSAA's six District Athletic
Boards oversee the assignment of officials to sectional and district
Sectional and district tournament officials must be assigned by either
the District Athletic Board or an OHSAA Certified assigner employed to
act as an agent of the District Athletic Board.
An official's residence at the time of assignment occurs shall be his/her
"district of residence."
Regional and State Tournament Assignments
The OHSAA Commissioner's office shall
oversee the assignment of officials. Assignments shall be made from
those eligible Class 1 officials based upon a proportional
representation where the percentage of Class 1 officials assigned from
each athletic district is representative of the percentage of Class 1
officials in that sport residing in each athletic district.
Example: There are 144 class 1 volleyball
officials needed for the regional and state contests. If there are a
total of 1205 class 1 volleyball officials in the state and 217
officials reside in the Central District then 18% of the 144 or 26 of
the officials assigned will be from the Central District.
In the sports of football, basketball, baseball, softball and
volleyball, officials cannot work successive state tournaments in the
Officials and umpires are placed into "pools" based on a system which
allows coaches, athletic directors, assigners, local associations and
athletic board members. The coaches "rate" the officials on a 1-5 scale
on an individual game basis. The athletic directors, assigners and
athletic board members "vote" for up to 15 officials. Local Associations
can vote for 15 or 30 officials based on the size of the Association.
This vote counts as 5 points. The coaches rating average is multiplied
times the number of votes received from the other groups to produce a
"composite total". Based on that composite, the officials are rank
ordered and placed into pools.
When the process is completed there will be officials in a State Pool, a
Regional Pool, a District Pool, a Sectional Pool, and an Alternate Pool.
Each descending pool is larger than the higher pool and the largest
group of officials won't qualify to any pool. State and Regional
officials are selected from the respective pools by the OHSAA State
Office. All of the pools are provided to the District Athletic Boards
for the purpose of assigning sectional and district officials. The
number of officials in the pools exceeds the number of available
assignments. At least a third of the officials in the pools will not
receive any assignments. Most officials in the Alternate Pool will not
receive any assignments; some officials in the sectional pool will not
receive any. In order to receive a tournament officiating application an
official must receive a minimum number of ratings/votes in order to be
ranked. Simply working “enough” games each season will not automatically
generate a tournament officiating application for an umpire.
In order to receive a state assignment, an official must be in the state
pool. In order to receive a regional assignment, an official must be in
the state or regional pools.
In determining regional assignments, officials in the state and regional
pools are considered to be on “equal footing.” Officials in the state
pool are not “ranked” higher for purposed of regional selection. Since
the number of officials in the state and regional pools is more than
twice the number of regional officials needed, in any given year less
than half of the “qualified” officials will actually receive an
Officials are selected from the pools based on a number of factors.
Efforts are made to have a balance geographically and to have a balance
between veteran and younger officials. Input is received from a variety
of persons in making the selections – state rule interpreters, assigners
retired officials, etc. The same individuals are not contracted each
year so the input will vary. These individuals consider the officials
qualifications, physical condition, etc. A certain preference may be
given to officials who were not selected the previous year, to assure
more people an opportunity. The final decision on selections rest with
the state office.
The process varies slightly based on the
sport and how many levels of tournaments are conducted.
OHSAA Officiating Calendar
Annual Permit Renewal Period: June
Renewal Deadline with $50 Late Fee
Fall Sports: July 31
Winter Sports: Oct. 31
Spring Sports: Jan. 31
Application Period: Nov. 1-15
Testing Available: Nov. 15-30
Application Period: March 1-15
Testing Available: March 15-30
Application Period: April 20-May 5
Testing Available: May 5-20
New Application Deadline: July 15
Examination Dates: July 15-Aug. 15
New Application Deadline: Oct. 15
Examination Dates: Oct. 15-Nov. 15
New Application Deadline: Jan. 15
Examination Dates: Jan. 15-Feb. 15