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Meeting Minutes

SWDAB Minutes 2025 - 2026

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October 8, 2025 MINUTES

SWDAB Board of Directors Business Meeting Minutes
Wednesday, October 8 , 2025
Coco's Bistro

  • Roll Call – Paul Stone, President, called the meeting to order at 4:36 pm
  • Board Members Present: Tim Cook, Jonas L. Smith, Tom Nerl, Paul Stone, Ashley Naff, Scott Kaufman, Chuck Richardson, Phil Poggi (Secretary), Joe Roberts (Treasurer)
  • Board Members Absent: Andy Bixler, Matt Macy
  • Meeting Minutes
    • Motion by Scott Kaufman, seconded by Tim Cook, to approve the SWDAB Meeting minutes from business meeting on September 11th, 2025.  Motion passed 7-0. 
  • Treasurer’s Report
    • Joe shared that the current balance for the SWDAB is $1,410,551 as of 9/30.  This is up over $100K from the previous year.
    • Joe also shared some notes relating to the financial report including some earlier figures for Fall sport tournaments that included revenues and expenses incurred to date.
    • Motion by Tom Nerl, seconded by Jonas L. Smith, to approve the treasurer’s report as presented.  Motion passed 7-0.
  • Spring Coaches Reps
    • The board welcomed coaches’ representatives from Spring Sports to share feedback with the board.
    • Curt Bly (Mason HS) – president of baseball coaches association shared a proposal and feedback with the board regarding their desire to move to a “Super Draw” format for Division 1 baseball.  In addition, noted that the “North” brackets did not have an opportunity to draw into the other regional.  Scott and Phil noted that this has been corrected for this school year in all sports.   In regard to the “Super Draw”, the board would like to see an additional survey completed to include all signatures from coaches, athletic directors and principals but indicated that they would follow up after the meeting to share if this would be necessary for this year.  
    • Rick Armstong (Alter HS) – softball coaches association.  Rick shared feedback with the board regarding the “number of byes” in Division 3 was a concern.  Phil noted that several teams dropped out last minute.   In addition, concerns were raised about conditions for District Final sites.   Encouraged the coaches association to talk to their coaches to share with their athletic directors their willingness to host neutral site games.
  • Fall Tournaments
    • Boys Soccer -D1 North – Phil shared with the board the impact in voting that took place in Boys soccer when a coach made a mistake in how he ranked teams.  
    • Cross Country 2026 – Tim Cook asked about the possibility of combining races at VOA in Division 2.   Challenge that was shared was the ability to have the correct number of starting boxes needed.  Currently stands are 20 total teams maximum that can start properly.  
    • Virtual Meetings – Phil asked the board if they desired a requirement to have all draw meetings recorded since they are now virtual.  Board shared that they would like to see this as a preference but not a requirement. 
  • Winter Tournaments
    • District Boys Basketball Update – UD responded and is available Monday – Wednesday and Saturday the week of Boys District Basketball.  Phil will reach out to UC and XU for availability.
    • Gymnastics Proposal – Jill Meiring, District Gymnastics Manager, sent a proposal to the board to modernize their scoring systems.  
      • Motion by Tim Cook, seconded by Jonas L. Smith, to purchase the scoring system, approx. $300 expense, for the meet but to leave the technologies needs to the Lakota School District.  Motion passed 7-0.
    • Wrestling – Phil updated the board that Loveland will no longer serve as host site for D1 Boys and Girls Wrestling Sectionals.  
  • Spring Tournaments
    • Track & Field
      • The board reviewed initial information prepaid by Andy Bixler based on new alignments for Track & Field for this spring.   Phil shared some updates from the OHSAA both on confirmed qualifiers and ability to combine races if needed.   Southwest will have 10 qualifiers in Girls and 9 Qualifiers in Boys
      • The board determined that it was necessary to hire both a North & South Track & Field Assignor to assist in securing officials and timing companies for all meets.  Jonas L. Smith will work on North while Joe Roberts will work on South assignor
      • No formal action taken.  Will move topic to November meeting.  Prior to this meeting, Phil will confirm with all former hosts their desire to continue hosting, even if team is not running in same meet.  
  • New Business
    • Coaches Final Forms – Paul discussed the concern with inaccurate information being in Final Forms for coaches.  Phil confirmed that this was the most frustrating and inaccurate information being pulled from Final Forms/MyOHSAA for head coaches to date which has made communications a challenge. 
    • Sport Coordinators – Phil asked the board to reconsider assigning sport coordinators in each tournament sport for the SWDAB.  Any assistance that the secretary needs should go to President and Vice President first.  No coordinators will be added.  
  • Old Business
    • N/A
  • OHSAA Update
    • Tom noted that there wasn’t much from the OHSAA at this point.  Are discussing drones at Football Playoff games.      
  • Next Meeting
    • Tuesday, November 4th at 12:00 noon – Kemba Credit Union Boardroom, West Chester. 

Motion by Ashley Naff, seconded by Chuck Richardson to adjourn the meeting.  Motion passed 7-0.  Meeting adjourned at 7:26 pm.

Respectfully Submitted,

Phillip J. Poggi
Secretary