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SWDAB Minutes 2025 - 2026

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January 8, 2026 MINUTES

SWDAB Board of Directors Business Meeting Minutes
Wednesday, January 7, 2026
Lakota West High School

  • Roll Call – Paul Stone, President, called the meeting to order at 1:01 pm
  • Board Members Present: Andy Bixler, Matt Macy, Tim Cook, Jonas L. Smith, Tom Nerl, Paul Stone, Ashley Naff, Scott Kaufman, Chuck Richardson, Phil Poggi (Secretary), Joe Roberts (Treasurer)
  • Board Members Absent: N/A
  • Meeting Minutes
    • Motion by Tom Nerl, seconded by Scott Kaufman, to approve the SWDAB Meeting minutes from business meeting on November 4th, 2025.  Motion passed 9-0. 
  • Treasurer’s Report
    • Joe shared financial report ending December 2025.  Noted that soccer gate revenue was up over last year but all other sports were down. 
    • Cash on hand as of 12/31/25 is $1,434,676 which is approximately $100K more than this time last year.  
    • Motion by Jonas L. Smith, seconded by Tom Nerl, to approve the treasurer’s report as presented.  Motion passed 9-0.
  • Fall Tournaments
    • Boys & Girls Golf – Phil shared the 2026 Fall Sectional and District Tournament Calendar and District Practice Schedule proposal with the board for review as compiled by Steve Jurick.
    • Motion by Tom Nerl, seconded by Tim Cook, to approve the tournament calendar and practice schedule as presented.  Motion passed 9-0.
  • Winter Tournaments
    • Boys & Girls Basketball
    • Brackets – board reviewed the boy’s and girl’s tournament brackets and site hosts including District Tournament sites
    • Games – board discussed their stance on allowing 3 games on a weeknight in the early rounds of the tournament.  Board agreed this was permitted on a limited basis.
    • District Boys Basketball
      • Phil noted that all Girls District Championships will be held at High Schools as universities are not options due to regular season games.  Division 1-4 Boys District Games will be played at either UD or XU with D5-7 being played at HS (Middletown, Fairborn, Xenia and Piqua).
      • Phil will create a spreadsheet in advance for coverage during the District Finals Weekend.
    • Bowling
      • The bowling tournament regulations were reviewed which included the number of qualifiers from each sectional site to districts based on the previous year’s total number of teams that completed.
      • Motion by Andy Bixler, seconded by Tom Nerl, to approve the bowling regulations as presented.  Motion passed 9-0.
  • Spring Tournaments
    • Track & Field
      • The board reviewed updated team placements based on new alignments for the Girls Division 3 District Races.  It was noted that we have 3 qualifiers in Division 3 girls which include one (1) sectional qualifying for Muskingum and two (2) qualifying to Piqua.   Only way to facilitate is to run 2 meets at one (1) venue for Districts which will be Graham
      • Motion by Jonas L. Smith, seconded by Andy Bixler, to approve the updated D3 Girls Track Alignments as presented.  Motion passed 9-0.
  • New Business
    • Friends of Athletics & Media Service Awards
      • Date of the event will be Sunday, March 8th at 11:45 am at Xavier University prior to Division 3 Boys District Finals.  
      • The board reviewed 15 Friends of Athletics nominations.  Motion by Tim Cook, seconded by Chuck Richardson, to approve 10 awards winners for 2026 based on criteria.   Motion passed 9-0.
      • The board reviewed 3 nominations for the Media Service Award.  Motion by Scott Kaufman, seconded by Jonas L. Smith, to approve 2 award winners for 2026 based on criteria.  Motion passed 9-0. 
    • Minster Application
      • Board discussed Minster’s application to be reassigned to the Southwest beginning in 2026-27.  Noted that they are more situated to be a southwest school and that we have lost 2 schools over the last several years with only 1 school replacing those loses. 
    • GWOC Request
      • GWOC was unable to attend the January meeting. Will invite group to our next meeting on Thursday, February 5th.  
  • Old Business
    • N/A
  • OHSAA Update
    • Tom noted that there has not been a meeting since the All boards meeting in December at State Football.  
  • Next Meeting
    • Thursday, February 5th at 1:00 pm – J. Alexander’s, Centerville.     

Motion by Ashley Naff, seconded by Matt Macy to adjourn the meeting.  Motion passed 9-0.  Meeting adjourned at 2:36  pm.

Respectfully Submitted,

Phillip J. Poggi
Secretary