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November 4, 2025 MINUTES

SWDAB Board of Directors Business Meeting Minutes
Tuesday, November 4, 2025
Kemba Credit Union - Boardroom

Roll Call – Paul Stone, President, called the meeting to order at 12:32 pm

  • Board Members Present: Andy Bixler, Matt Macy, Tim Cook, Jonas L. Smith, Tom Nerl, Paul Stone, Ashley Naff, Scott Kaufman, Chuck Richardson, Phil Poggi (Secretary), Joe Roberts (Treasurer)
     
  • Board Members Absent: N/A
     
  • Meeting Minutes
    • Motion by Tom Nerl, seconded by Scott Kaufman, to approve the SWDAB Meeting minutes from business meeting on October 8th, 2025.  Motion passed 9-0. 
       
  • Treasurer’s Report
    • Joe shared an initial report on the overview of our fall tournaments that included ticket revenue per game and expenses.  Noted that officials’ fees of $36K have been paid out.   Still waiting for some reports and schools have been completing the incorrect form.  
    • Joe shared that some schools were concerned about the reduction of the flat rate amount.
    • Motion by Tim Cook, seconded by Jonas L. Smith, to approve the treasurer’s report as presented.  Motion passed 9-0.
       
  • Golf Association Reps
  • Todd Johnson (Greater Cincinnati Golf Association) was present to share feedback with the board which included conversations surrounding how do we educate players and coaches, especially on the girls side, on proper tournament rules and regulations and pace of play.   Todd shared that this is one of the main reasons we have lost courses over the past few years who will no longer host tournaments.
  • Steve Jurick (Miami Valley Golf Association) was not present but shared advance feedback with the board which included the request to play on Monday and Tuesday of sectional week due to course availability, a change in seeding format from 1-5 to 5-1, request regarding district qualifiers and concerns with iwannamaker and costs.  
  • Board agreed to allow Monday and Tuesday events but asked that this be communicated soon along with the new seeding format for pace of play.   District qualifiers were tabled till summer 2026.  
     
  • Fall Tournaments
    • Website
      • Phil shared with the board the continued challenges of updating both printed brackets and statewide brackets (MYOHSAA) in a timely manner and the number of inconsistencies that it causes.
      • Look at a way to pilot potentially using statewide brackets for basketball.  
         
    • “District Saturday”
      • Phil shared that on Saturday of District Boys Soccer and Girls Volleyball finals we had 8 schools who hosted double headers.   Board noted that schools don’t want to host a soccer game at 7:00 pm.   Also, there were several community conflicts with times due to increased number of championships that could not be avoided.
         
  • Winter Tournaments
    • Winter Team Placements – board reviewed the team placements for Girls & Boys Basketball, Boys Wrestling and Girls & Boys Bowling, along with qualifiers
      • Motion by Scott Kaufman, seconded by Tom Nerl, to approve the Winter Team Placements as presented.  Motion passed 9-0. 
    • Winter Tournament Managers – board reviewed the listing for winter tournament managers and coordinators.
      • Motion by Andy Bixler, seconded by Tim Cook, to approve the Winter Tournament Managers as presented.   Motion passed 9-0.
    • District Boys Basketball Update – UD responded and is available Monday – Wednesday and Saturday the week of Boys District Basketball.  UC is unavailable and Xavier is in negotiations with another event and may not be available.   Board asked to reach out to Wright State and Miami University for availability.  
    • Wrestling – Phil updated the board that Loveland will no longer serve as host site for D1 Boys and Girls Wrestling Sectionals still looking for a site to host. 
    • Bowling – Phil noted to the board that the Bowling Coaches association reached out about potentially rotating District Finals between Dayton and Cincinnati.   Coaches’ association will be invited to talk with the board following the tournament season.  No action will be taken this school year.  
  • Spring Tournaments
    • Track & Field
      • The board reviewed updated team placements based on new alignments for Track & Field for this spring which included host sites and days the meets will take place.   This includes making sure schools who are in different divisions do not run on same dates.  
        • Motion by Jonas L. Smith, seconded by Tim Cook, to approve the Track & Field Division assignments as outlined.   Motion passed 9-0.
      • Joe and Jonas shared that they had a productive meeting with officials and timing companies regarding execution of district championships.   Will need 22 officials per meet.  
        • Motion by Jonas L. Smith, seconded by Chuck Richardson, to approve Rich Fisher (North) and Grant Stanley (South), as Track & Field Assignors.   Motion passed 9-0
  • New Business
    • N/A
  • Old Business
    • N/A
  • OHSAA Update
    • Tom noted the following – NIL Online Conferences have begun.  Shared the update on Ironton Football being removed from playoffs.  Noted the change in start dates for golf for 2026 had been approved to start early and the contracts are in place for Firestone and NCR for future golf championships.  USA Bracketing is now being used for Wrestling to increased costs of former system.  

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  • Next Meeting
    • Wednesday, January 7th at 1:00 pm – Lakota West High School 

  • Motion by Ashley Naff, seconded by Matt Macy to adjourn the meeting.  Motion passed 9-0.  Meeting adjourned at 3:01 pm.

  • Respectfully Submitted,

    Phillip J. Poggi
    Secretary