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Meeting Minutes

SWDAB Minutes 2021 - 2022

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June 21, 2022 MINUTES

SWDAB Board of Directors Business Meeting Minutes
Tuesday, June 21, 2022
Marriott at the University of Dayton

  • Roll Call – Mr. Jonas Smith, President, called the meeting to order at 12:31 pm
    • Board Members Present: Tim Cook, Jonas Smith, John Kronour, Doug Foote, Scott Kaufman, Paul Stone, Matt Macy, Andy Bixler, Phil Poggi (Secretary), Joe Roberts (Treasurer)
    • Board Members Absent:  N/A
  • Approval of April Meeting Minutes
    • Motion by Andy Bixler, seconded by John Kronour, to approve the SWDAB Meeting minutes from business meeting on March 8th, 2022.  Motion passed 8-0.  
  • Treasurer’s Report
    • Joe Roberts shared that they are still compiling spring tournament reports so there is no official numbers at this point.  He also shared a concern regarding tournament managers submitting their signed contracts in a timely fashion to be paid
    • Joe shared the new mileage reimbursement form with the board that is effective July 1, 2022.
    • Motion by John Kronour seconded by Scott Kaufman, to approve the SWDAB Treasurer’s Report as presented.  Motion passed 8-0. 
  • Interim Female Representative Interviews
  • The board conducted interviews for the interim female board representative position with the candidates that applied. This is for a one (1) year interim term.
  • Following the interviews, the board discussed the candidates and their strengths and weaknesses.
  • Motion by Scott Kaufman seconded by Paul Stone, to approve Ashley Johnson, Athletic Administrator from Covington Exempted Village Schools as the interim female representative to the SWDAB. Motion passed 8-0.
  • Fall Tournament Reports
  • Fall Team Placements
    • Andy Bixler presented the Fall Team Placements based on the new representation from the OHSAA.  The board reviewed each sport which included:  Boys & Girls Golf, Boys & Girls Soccer, Volleyball, Boys & Girls Cross Country and Girls Tennis
      • Motion by Scott Kaufman seconded by Jonas Smith, to approve the Fall team placements for each sport with noted changes as updated.  Motion passed 8-0. 
  • Fall Tournament Managers
    • Phil reviewed some of the potential changes for tournament managers and host sites for the 2022 Fall season based on schools changing divisions and athletic directors/managers changing schools
    • Noted that final approval for sites and managers will take place at August meeting
  • District Brackets
    • Phil presented the 2022 District Brackets placements to the board for review which included the new random draw match-ups in both Volleyball and Boys & Girls Soccer
      • Motion by Tim Cook seconded by Paul Stone, to approve the District Brackets for Boys & Girls Soccer and Volleyball as presented.  Motion passed 8-0. 
      • Winter Tournaments
    • Basketball – Board discussed potential venues for District Boys & Girls Basketball.   Phil will reach out to all local universities to check schedules on potentially hosting either Boys or Girls District Games
    • Site Updates
      • Bowling - Phil shared with the board that Colerain Bowl has been purchased and will be torn town.   We will need a new site for sectional bowling tournaments.  Greg Callus has suggested some alternate sights including Fairfield.  Board will request Greg visit and give his recommendation. 
      • Wrestling – Reading is moving divisions in the winter and will no longer be able to host D3.  Blanchester has offered to host D3 once again.  Phil will follow up to review hosting duties.
  • Spring Tournaments
    • Track – Phil shared some of the challenges we faced once again with scheduling of officials for track in the Spring particularly in the North.  Jonas will have a conversation with our north track managers in the coming months regarding potential solutions.   Matt Macy mentioned that Graham will be getting a new athletic director which could impact their ability to host.
  • Old Business
    • DAB – Andy shared that there is No Report and that the group has not met in a couple months.  
      • Motion by John Kronour, seconded by Tim Cook, to recommend, Scott Kaufman, as the new DAB rep from the Southwest. Motion passed 8-0. 
  • New Business
    • 2022-23 Board Sport Liaison Assignments
      • Phil reviewed with the board the draft of the 2022-23 sport liaisons assignments for each board member.  Duties include being part of the OHSAA sport coordinators meetings, reaching out to the coach’s association for feedback and being a voice for those sports in the southwest
        • Motion by John Kronour, seconded by Tim Cook, to approve the sport liaisons for 2022-23 as presented.  Motion passed 8-0. 
      • 2022-23 Board Calendar
        • Phil presented a draft of the calendar for 2022-23.  Board meetings except for the first meeting in August will stay on Wednesdays
        • Motion by Scott Kaufman, seconded by Matt Macy, to approve the 2022-23 board calendar as presented.  Motion passed 8-0.
      • Webmaster
        • Motion by Jonas Smith, seconded by Tim Cook, to approve Cheryl Brandenburg as the SWDAB webmaster for the 2022-23 school year with compensation to include all technologies needed and a equal raise to match other positions
      • SWDAB Officer Roles 22-23
        • Motion by Jonas Smith, seconded by Scott Kaufman, to approve John Kronour, as the president of the SWDAB for the 2022-23 school year.  Motion passed 7-0 (Kronour – Abstain)
        • Motion by Scott Kaufman, seconded by Paul Stone, to approve Matt Macy, as the vice-president of the SWDAB for the 2022-23 school year.  Motion passed 7-0 (Macy – Abstain)
  • OHSAA Update
    • Scott stated there were no new updates then what was shared at the All-Boards Meeting in Akron.
    • Andy Bixler thanked Scott Kaufman for his tremendous efforts and integrity in serving on the State Board of Directors and for his service this past year as President of the State Board of Directors.   The group echoed Andy’s sentiments.  
  • Next Meeting
    • Thursday, August 11th at 9:00 am at Trotwood High School
  • Motion by Matt Macy, seconded by Tim Cook to adjourn the meeting.  Motion passed 7-0.  Meeting adjourned at 4:46 pm.

Respectfully Submitted,

Phillip J. Poggi
Secretary