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OCTOBER 14, 2026 MINUTES

SWDAB Board of Directors Business Meeting Minutes
October 14, 2026 - J.Alexanders - Centerville

  • Roll Call – Tim Cook, President, called the meeting to order at 12:01 pm
  • Board Members Present: Tim Cook, Jonas L. Smith, Tom Nerl, Paul Stone, Chip Hare, Ashley Johnson, Matt Macy, Sean Herbert, Chuck Richardson, Joe Roberts (Treasurer), Phil Poggi (Secretary)
  • Board Members Absent:  N/A
  • High School Voting Seed Site
    • Chuck Steward presented his newly designed voting site to replace the previous High School Voting site.
    • Motion by Tom Nerl, seconded by Tim Cook, to approve the use of the new voting site at the same cost as the previous.  Motion passed 9-0.
  • Treasurer’s Report
    • Joe reviewed the financial statement with the board which included an ending balance on 9/30 of $1,480, 419.  He noted that there has not been a lot of income and/or expenses yet with golf the only sports that have completed sectionals and districts. 
    • Motion by Jonas L. Smith, seconded by Matt Macy, to approve the treasurer’s report as presented by Joe Roberts.  Motion passed 9-0.
  • Fall Tournaments
  • Girls Golf
    • Phil shared with the board a conversation with Todd Johnson, south golf coordinator, the desire to potentially move all the Girls Sectionals to Reeves Golf Course to assist with pace of play and scoring challenges. 
    • Phil will follow up with Todd for a more formal presentation for board to review. 
      • Tournament Schedule Conflict(s)
        • Board discussed the circumstances around when tournament contests should be allowed to be rescheduled/move not withstanding weather.   Always have made concessions to move tournament contests prior to scheduled date but not post scheduled date
        • Group agreed that co-curricular functions should be taken on a case by case basis and allow some flexibility which may include postponing/moving to a later date.  
  • Winter Tournaments
    • Winter Team Placements
      • Board reviewed team placements for all winter sports.  Noted that the North now has the same number of bowling teams participating as the South which is open draw in D1.   After reviewing the proposal from Jenny Martin – Clarke regarding adding and additional site to both D1 and D2 in the north, group moved to make both genders and both divisions an Open draw and add two sites, one per division, in the north.  
      • In addition, it was noted that Division 1 Wrestling added an additional qualifier to make it 5 total with one of those qualifiers heading to regionals in the Northwest.   Also, in Division 7 Girls basketball due to reduction in number of teams in the South, it was moved to a Super Draw format. 
      • Motion by Jonas L. Smith, seconded by Paul Stone to approve the Winter Team Placements with changes noted.   Motion passed 9-0. 
    • Bowling – D2 North Proposal – proposal was reviewed and approved during Team Placement review.  
    • Swim & Dive Managers Proposal – Phil shared a proposal from some swim coaches to eliminate Sectional Diving meet and move straight to Districts.  Noted that we need to get the proper survey information.  Phil will follow up with coaches, but Diving will still have Sectionals for the 26-27 school year.  

  •  Spring Tournaments

  • Track & Field Team Placements
    • Track & Field Team Placements and Dates were reviewed.  Noted that Division 1 is now back to Districts this spring.
    • With the addition of Division 1 and with Track now is 5 divisions, it was noted that we needed to utilize Monday of competition week
    • Motion by Tim Cook, seconded by Ashley Johnson, to approve track team placements and meet dates as presented.  Motion passed 8-0.
  • New Business
    • Scholarship Banquet – group discussed the potential to move the scholarship banquet from a formal site down dinner presentation to either the Dayton Dragons venue or Cincinnati Reds.  Group agreed to keep the same format as prior years but investigate an alternate site like Sinclair Community College.
    • Division 3-7 Survey – the board will conduct a survey of schools in Division 3-7 team sports to gain feedback on a potential “Super Draw” in those divisions similar to Division 1 & 2.  Noted that each school will receive one survey (sent to Principal and AD) and asked to complete.  
    • Printed Brackets vs. MyOHSAA – brief discussion took place if we should keep the printed brackets updated online or just use MyOHSAA.  Agreed to continue use of printed brackets and MyOHSAA.  
    • Volleyball & Basketball – it was agreed to codify the boards stance on the ability to play on home sites for volleyball but play on neutral sites in basketball in our tournament regulations now that we have expanded divisions.
  • Old Business
    • DAB Update
      • No report
  • OHSAA Update
    • No real report.  OHSAA working thru numerous litigation suits surrounding student transfers. 
  • Next Meeting
    • Thursday, November 4th at 8:00 AM via Zoom.
       

  • Motion by Ashley Naff, seconded by Sean Herbert to adjourn the meeting.  Motion passed 8-0.  Meeting adjourned at 2:28 pm.

    Respectfully Submitted,

    Phil Poggi
    Secretary