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Meeting Minutes

SWDAB Minutes 2025 - 2026

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August 12, 2025 MINUTES

SWDAB Board of Directors Business Meeting Minutes
Tuesday, August 12, 2025
Trotwood Madison High School                          

  • ​Roll Call – Paul Stone, President, called the meeting to order at 9:07 am
  • Board Members Present: Tim Cook, Jonas L. Smith, Tom Nerl, Paul Stone, Andy Bixler, Ashley Naff, Matt Macy, Scott Kaufman, Joe Roberts (Treasurer)
  • Board Members Absent:  Phil Poggi (Secretary)
  • Scholarship Banquet Review
    • Board reviewed the annual scholarship banquet.  Notes include requesting a draft of the program in order to provide accuracy.  Tom Nerl suggested creating a sub-committee to assist the secretary to include current Vice President and 2 others.  For 2026, Ashley Naff and Andy Bixler will assist.
    • Confirm June 23, 2026 at Dayton Marriott
    • In addition, need to add Jonas L. Smith to the Honorary Scholarships.  
  • Treasurer’s Report
    • Joe reviewed the financial statement with the board which included an ending balance on 7/31 of $1,268,719.00
    • In addition he provided some historical information included revenue vs expenses.
    • Motion by Jonas L. Smith, seconded by Scott Kaufman, to approve the treasurer’s report as presented by Joe Roberts.  Motion passed 8-0.
  • Fall Tournaments
    • Fall Tournament Placements
  • The board reviewed the team placement assignments for the Fall 2025 tournament season including reviewing Boys and Girls Cross Country to determine number of races, district champions and qualifiers.
    • Motion by Jonas L. Smith, seconded by Tim Cook, to approve the updates.  Motion passed 8-0.
  • Fall Tournament Managers
  • Board reviewed the Fall Tournament Managers listing and tournament locations.  Note, Dave Palmer will serve as Tennis Sectional Manager for Troy replacing Mitch Hoying.  
  • Tournament Manager Compensation
    • Phil shared the breakdown of compensation for fall tournament managers from 2025.
    • Motion by Paul Stone, seconded by Matt Macy, to approve the tournament managers compensation as presented.  Motion passed 8-0.
      • Fall Tournament Flat Fees
        • Reviewed the proposed Flat Fees for Soccer, Volleyball and Golf.  Based on reduction in revenue recommendation made to reduce by $100.
          • Soccer - $500 (Sectional & District Semi Final) & $600 (District Final)
          • Volleyball - $500 per match (Sectional & District Semi-Final) & $600 per match (District Final)
        • Motion by Scott Kaufman, seconded by Tim Cook, to reduce the Flat Fees from 2024 amount by $100 for Soccer and Volleyball as a cost savings measure and keep Flat Fees level for Golf.   Motion passed 8-0.
    • Voting Site
      • Phil presented the board with the contract and costs to use High School Voting.com for the 2025-26 school year
      • Motion by Scott Kaufman, seconded by Tim Cook, to approve the contract for High School Voting.com for the 2025-26 school year.  Motion passed 8-0.
  • Assigners – 2025-2026
    • The board reviewed the list of assignors for the 2024-25 school year and their compensation as listed below
  • $700 per gender | per sport
    • Soccer – Bob Glaser/Rick Brizzolara
    • Volleyball – Stan Evans/Karol Warden
    • Basketball – Kevin Forrer/Dave Campbell
    • Wrestling – Matt Turton/Jeff Simons
    • Baseball/Softball – Jim Heatherly/Chris Prokes
  • Kevin Forrer - $200 per gender | per sport for data entry
    • Motion by Andy Bixler, seconded by Jonas L. Smith, to approve the list of assignors and compensation as presented.  Motion passed 9-0.
  • Winter Tournaments
    • Bowling
      • Jenny Martin Clarke noted that a new sectional location was needed for the North in D2.  Beaver-vu is willing to host but they are the District Finals site.   Board recommends a different venue be secured other that the same site as District Finals.
      • Tom Nerl noted that a new site in the South is needed in D2 to replace Cherry Grove Lanes.
  • Spring Tournaments
    • Coaches Association has requested to meet with the board of directors.  Will be added to future meeting date. 
  • New Business
    • Cross Country – request came from South coaches’ association about purchasing team medals for champions.  Board will not formally present medals to winners since both districts are not doing this.   Schools can still purchase on individual basis.  
    • AA Rep Vacancy
      • Position to replace AA vacant position will be posted immediately with a deadline of Friday, August 22nd.   Virtual interviews will take place on Monday, August 25th starting at 11:00 AM
      • Recommendation to the Board of Directors by 8/27.   
  • Old Business
    • DAB Update
      • No report
    • 2025-26 Calendar of Events
      • Board reviewed the calendar of events and made some changes to the board meeting dates.  Spring Coaches reps in November.    
    • 2025-26 Sport Liaisons
      • Board discussed new philosophy in which board members are not assigned specific sports to oversee.  All communications/concerns should be directed to the Secretary who will then confer with he Board president on next steps.   Sports will be removed under each board member’s name
  • OHSAA Update
    • Not much from over the summer.  Chicago (NFHS Summer Meeting) was productive and beneficial. 
  • Next Meeting
    • Thursday, September 11th at Princeton High School at 12:00 noon following OHSAA Regional Update meeting

  • Motion by Tom Nerl, seconded by Tim Cook to adjourn the meeting.  Motion passed 8-0.  Meeting adjourned at 10:41 am.

    Respectfully Submitted,
    Joe Roberts, Treasurer

    Board Members Present: Andy Bixler, Tim Cook, Jonas L. Smith, Doug Foote, Paul Stone, Scott Kaufman, Ashley Naff (via Zoom), Matt Macy, Tom Nerl, Phil Poggi (Secretary), Joe Roberts (Treasurer)
  • Board Members Absent: N/A