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Meeting Minutes

SWDAB Minutes 2021 - 2022

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SWDAB Board of Directors Business Meeting Minutes
Wednesday, September 8, 2021
Bullwinkle’s Top Hat Bistro

  • Roll Call – Mr. Jonas Smith, President, called the meeting to order at 4:02 pm
    • Board Members Present: Andy Bixler, Tim Cook, Jonas Smith, Doug Foote, Scott Kaufman, John Kronour, Jan Wilking, Phil Poggi (Secretary), Joe Roberts (Treasurer)
    • Board Members Absent:  Matt Macy, Paul Stone
  • Approval of August Meeting Minutes
    • Motion by John Kronour, seconded by Jonas Smith, to approve the SWDAB Meeting minutes from business meeting on August 12, 2021.  Motion passed 7-0.  
  • Treasurer’s Report
    • Joe provided an update of the current cash on hand and finances for SWDAB.  Total cash on hand in SWDAB accounts ending August 31 is $1,05,908.  This is an increase of close to $500k over the end of last August which saw our accounts at $685,140.
    • Joe noted that there is currently just over $110,000 in our Arbiter account which should cover official expenses for the Fall tournament season.
    • Joe re-shared the financial reimbursement form that will be used for mileage, meals and other expenses for board related activities.  We will process this following each season – Fall, Winter, and Spring.  He noted that mileage now is calculated as round trip with reimbursement set for $.56 per mile.  In addition, per diem, has been established as $40.00 per day.
    • Motion by Tim Cook, seconded by Jan Wilking, to approve the SWDAB Treasurer’s report for September 8, 2021, as presented. Motion passed 7-0.  
  • Fall Tournament Reports
    • Phil reviewed with the board items pertaining to the upcoming fall tournaments in Golf, Soccer, Cross Country, Girls Tennis and Volleyball.  Items of note include:
    • Golf – discussion took place regarding rotating of district golf sites in Boys Golf between Glenview and Beavercreek.   Phil noted he will follow up with Tim Tilton to reinstate rotation in 2022.
    • Soccer
      • Phil shared with the board the newly adopted pre-game introductions for all tournament games.
      • John presented concerns from Bob Glaser, north official assinger, regarding the lack of Class 1 officials available tournament games and need to move some matches on 10/23 to 2:00 pm to allow officials to cover multiple games
        • John spoke with Beau Rugg who again agreed to allow use of Class 2 officials as long as all Class 1’s are exhausted and we document their limitations
        • Andy Bixler made a motion, seconded by John Kronour, to adjust all the North Boys D3 Soccer 2nd round games on Saturday, October 23rd to a start time of 2:00 pm, to accommodate request and shortage.  Motion passed 7-0.
      • Volleyball – Phil updated the board that Miami Valley Christian Academy (Matt Blandin) will serve as the new D4 South Host for Volleyball this fall.
      • New Business
  • District Awards & Representation – the board discussed which sports board members would be present at to present trophies and medals to winning and runner-up teams.   It was decided that board would be present for Volleyball and Girls and Boys Basketball.  Phil will create a google sign up sheet and send out.
    • Compensation for Interim Treasurer – Tim Cook and Jonas Smith discussed compensation for Jan Wilking for serving as Interim District Treasurer for the 2020-21 school year.  
    • Motion by John Kronour, seconded by Tim Cook, to provide compensation to Jan Wilkng in the amount of $10,000, for serving as interim SWDAB treasurer for the 2020-21 school year.  Motion passed 6-0 (Jan Wilking abstained)
    • The board discussed the request to move Middletown to the North Divisions in Boys and Girls Basketball.  After a lengthy discussion it was determined not to move Middletown at this time based on percentage of district qualifiers and geography.
    • DAB Apparel – Phil discussed with the board that we will have $2000 in comp dollars to use for apparel this year.   Jonas would like each board member to choose their own pieces and not do one unified piece.   Question was raised can we use additional budget dollars earmarked and order additional items for which Phil will inquire.    Discussion also took place about looking into Board Jackets again.   Jonas will do some research.    
    • Healthy Kids Golf Outing – Phil noted that each District Board has been provided opportunity to enter 4 people into this event on October 14th at OSU.   Board determined the members who would participate.  Phil will email Luke the names. 
    • OHSAA Update.  Scott updated the board on staffing, forthcoming audit and financial health of OHSAA.  He noted all seems to be moving in the right direction

Motion by Jonas Smith, seconded by John Kronour, to adjourn the meeting.  Motion passed 7-0.  Meeting adjourned at 5:59 p.m.

Respectfully Submitted,
Phillip J. Poggi