Home|SWDAB Home|Meeting Minutes

Meeting Minutes

SWDAB Minutes 2023 - 2024

January  |  February March  |  April |  May  |  June  |  July  August September  October  |  November December


SWDAB Board of Directors Business Meeting Minutes
Monday, November 6, 2023
Via Zoom

  • Roll Call – Phil Poggi, Secretary, called the meeting to order at 12:06 pm
    • Board Members Present: Tim Cook, Jonas L. Smith, John Kronour, Doug Foote, Paul Stone, Scott Kaufman, Andy Bixler, Ashley Johnson, Matt Macy, Phil Poggi (Secretary), Joe Roberts (Treasurer)
    • Board Members Absent:  N/A
  • Approval of October Meeting Minutes
    • Motion by John Kronour, seconded by Jonas L. Smith, to approve the SWDAB Meeting minutes from business meeting on October 9, 2023.  Motion passed 9-0.  
  • Treasurer’s Report
    • Joe Roberts shared that they are in process of finalizing all sectional/district financial reports for soccer & volleyball.
    • Noted that VOA cross country tournament expenses have been approved and processed and that all Fall tournament officials have been paid.
    • Motion by Scott Kaufman, seconded by John Kronour, to approve the SWDAB Treasurer’s Report as presented.  Motion passed 9-0. 
  • Fall Tournaments
    • Volleyball Review – Phil and Doug Foote shared some concerns received about playing tournament games in Lebanon’s auxiliary gym and how it didn’t “feel” like a tournament game. 
    • Soccer Review – Phil shared a concern that was raised about placement of neutral site district tournament games and perceived “equal distance” between schools or advantage of playing closer to one school as opposed to the other.   Noted that we cannot guarantee “equal distance” based on availability.  
  • Winter Tournaments
    • Winter Tournament Managers
      • Phil presented the board with the updated list of sites and managers for the 2023-24 Winter Tournament Season.   Scott Kaufman made the recommendation to have Ross High School host the open Division 4 Boys Sectional Tournament.   Other changes were highlighted and noted. 
      • Motion by John Kronour, seconded by Matt Macy, to approve the winter tournament managers and host sites with updates and recommendations.  Motion passed 9-0.
      • Basketball
      • Phil and Andy Bixler shared the results of the survey conducted by the Division 4 Boys & Girls Basketball Schools in the North about consideration of going to a “Super Draw” format beginning in the 2023-24 tournament season.  
      • Motion by Andy Bixler, seconded by Scott Kaufman, to approve the recommendation to move Division 4 Boys & Girls Basketball in the North to a “Super Draw” format including maintaining the current sectional site hosts based on survey results.   Motion passed 9-0
    • Sectional Brackets
      • Phil discussed that we would work with host sites to scheduled their games “working backward” from the District Championship game dates in an attempt to avoid large “gaps” in the scheduling week.  
  • Spring Tournaments
    • No Reports
  • Old Business
    • DAB Update – No Report
  • New Business
    • “Friends of Athletics/Media Service” Award
  • OHSAA Update
    • Paul shared that the group is still working on tackling potential divisional realignment and additions and what is best of kids.  He also recommended that Junior AD’s look at the criteria for qualifying for the OHSAA JH State Track & Field Championships as the meet information is posted and there are specific requirements. 
  • Next Meeting
    • Thursday, January 4th at Lakota West High School – 4:00 pm

Motion by Ashley Johnson, seconded by Matt Macy to adjourn the meeting.  Motion passed 9-0.  Meeting adjourned at 1:28 pm.

Respectfully Submitted,
Phillip J. Poggi